Quickbooks vs. Acumatica: What Is The Difference?

Updated: Sep 22

If you are just starting off, using Quickbooks to manage your finances is great. Quickbooks is intended to be simple to use and cheap. It is a good starting point, but thriving in today's digital economy is a different story.

For quickly expanding businesses, Acumatica has been a leading innovator. Acumatica provides full Enterprise Resource Planning (ERP) solutions. As a result, Acumatica can continue where Quickbooks leaves off. In this blog post, we will explain the differences between the two.

Table Of Content

Feature Comparison

Quickbooks vs Acumatica

Non-cloud-native vs Cloud-native

Accounting Software vs Full-scale ERP

Inflexible vs Insightful Reporting & Dashboards

30 Users vs Limitless Users Scalability


Acumatica vs Quickbooks

Feature Comparison

You might enter some Quickbooks limitations if your firm is growing. You are frustrated with manual processes and spreadsheets to track outside of Quickbooks. It could be the need for third-party software to handle a task that Quickbooks does not support. Or reports are out of date, making it difficult to make timely choices.If you find yourself in these scenarios, Acumatica can help you overcome your deficiencies. View our free comparison chart to see how Acumatica continues where QuickBooks ends.

This chart is given by Acumatica, a software that provides a complete, real-time view of their businesses—anytime, anyplace.

Feature

Acumatica

QuickBooks

True cloud* (built for cloud)



​+

-

True mobility (supports all devices with no special apps)



​+

-

Full function ERP



​+

-

Full relational database export



​+

-

Customization using industry-standard tools



​+

-

Upgrade on your schedule



​+

​+

Flexible licensing options based on customer requirements



​+

-

Multiple deployment options



​+

​+

Scale as you grow



​+

-

Superior Return on Investment (ROI)



​+

-

*“True cloud” means all functionality is accessible through the internet using a standard browser without the need for additional software licensing or client apps.

Quickbooks vs Acumatica

Non-cloud-native vs Cloud-native

Quickbooks debuted in the 1980s. The cloud-based version of Quickbooks Online is one of the advancements in technology. Despite the fact that QBO is a SaaS-based architecture, there are still gaps in between. Quickbooks after all does not function as a true cloud system. The list continued with the need for integration, customization, and system synchronization. Quickbooks struggles to meet the needs of its clients and to provide prospects for growth. As a result, Quickbooks has large maintenance expenses, which impact financial performance.

Acumatica, on the other hand, is built on a modern, cloud-based platform. Acumatica's architecture is adaptable to meet changing business requirements. It allows for no-code or low-code integrations with third-party software. As a true cloud, users can access their system using simply a web browser from anywhere, at any time. This saves money and effort on IT infrastructure. The platform is updated twice a year. Artificial Intelligence and Machine Learning enhancements are offered to speed up your business.


Accounting Software vs Full-scale ERP

Quickbooks is accounting software aimed at small businesses. And, ultimately, Quickbooks serves as an accounting solution. Quickbooks Enterprise can function beyond accounting, including CRM, inventory, and payroll management. Yet, the expense of using QE functions is high. It's also difficult to export data from Quickbooks if you wish to integrate it with other apps. Either way, QB is expensive, time-consuming due to duplicate data entry, and not suited for growing enterprises.

Meanwhile, Acumatica runs on industry-standard technology. It is designed to handle heavier needs, transaction volume, and historical data. In terms of CRM, Acumatica offers a 360-degree view of the customer from the start. It also allows businesses to integrate flexibly within departments and entities. With Acumatica, you have all it takes to do accounting and beyond. The all-in-one platform will enable you to streamline processes and centralize data.


Reporting & Dashboards: Inflexible vs Insightful

Quickbooks makes it simple to generate reports. But, these reports cannot provide all the information required to make profits. It is also difficult to customize reports because all you can do is run queries and see the results. Exporting data to Excel is time-consuming. You need to reformat constantly to make the data consolidated. The shortage of unified dashboards results in limited visibility. As a result, business owners may find it difficult to make profitable decisions.

Acumatica offers role-based dashboards. All staff can all access Acumatica and customize their own dashboards. On the same platform, the leader can use the phone to view this consolidated dashboard. Instead of gathering data together, now leaders can spend time analyzing their business. Acumatica supports leaders to become proactive decision-makers who plan for the future.


Scalability: 30 Users vs Limitless Users

When you first signed up for Quickbooks, your licenses were enough for 30 users. If your company is small, this will be a lot. Yet, if your company expands with more locations and employees, Quickbooks will no longer be an option.

Acumatica is designed to support an unlimited number of users. Acumatica will not make you pay a charge to add new members. Rather than paying per-user seat, you will pay for the resources you want and scale as your business grows.

Don't stop growing if your firm has outgrown Quickbooks. Upgrade your operations to a true cloud ERP solution to help your business evolve. If Quickbooks vs Acumatica is confusing, and you are unsure which one is best, please contact Irvine Bookkeeping Team. Wherever you are, we can help you and guide you toward the solution that will work best for you.

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