Insurance Agency Bookkeeping Services — Orange County & Los Angeles
Most bookkeepers don't understand how insurance agencies make money. We do. We track commission income by carrier, reconcile carrier statements monthly, separate direct bill from agency bill, and deliver a clean monthly P&L — by the 10th of every month, flat rate, no surprises.
$1M+
Average client revenue
16+
Years of experience
10th
Delivered every month
Insurance agency books are not like other businesses. Your bookkeeper needs to understand how commissions actually work.
If your current bookkeeper doesn't understand direct bill vs agency bill, carrier statement reconciliation, and producer splits — your books are wrong. Here's what that costs you.
You don't know which carriers are actually profitable
Your agency writes with 6 different carriers. But which one generates the most net commission after chargebacks, adjustments, and contingent income? Without commission broken out by carrier in QuickBooks, you're guessing which relationships to grow.
Direct bill and agency bill are mixed together
Direct bill commissions hit your bank from the carrier. Agency bill premiums hit your bank from the client — and you owe most of it to the carrier. If a bookkeeper treats both as revenue, your income is massively overstated. This is the most common and costly error in insurance agency bookkeeping
Carrier statement reconciliation is skipped
Every month, the carrier sends a statement showing what they paid you. Your bank shows what arrived. QuickBooks shows what was recorded. These three must match every single month — not just at year-end. Gaps create undetected errors that compound for months.
Producer commission splits live in spreadsheets — or nowhere
When a producer writes a policy, their split needs tracking for compensation and your P&L. Spreadsheets get outdated, missed, and disputed. We track every producer split in QuickBooks so compensation is always accurate and documented.
Contingent income is missed or misclassified
Profit sharing from carriers based on your book's loss ratio can be significant income. Many agencies either forget to record it or put it in the wrong period. We track contingent income separately so it's recognized correctly every time.
Everything your insurance agency's books actually need
Every engagement includes monthly bookkeeping, agency-specific reporting, and ongoing advisory — on a flat monthly rate with no surprises.
Commission income by carrier
Every financial transaction your law firm makes is recorded accurately and on time. You always have a clear, organized record ready for tax season or a State Bar review.
Carrier statement reconciliation
Monthly reconciliation of carrier statements vs bank deposits vs QuickBooks records. All three match before we close the month. No gaps, no year-end surprises.
Direct bill vs agency bill separation
Direct bill commissions and agency bill premiums correctly separated. Agency bill client payments tracked as liability until remitted to carrier. Your true revenue is always visible — never inflated.
Contingent income tracking
Carrier profit sharing and contingent commissions tracked separately from regular commission income. Recorded in the correct period. Your CPA always has the right numbers at year-end.
Producer commission split tracking
Producer commission split tracking
Every producer's split tracked in QuickBooks by policy and period. Compensation is always accurate, documented, and ready to review. No more spreadsheet disputes.
Bank reconciliations & month-end close
Full monthly close including bank reconciliation, credit card reconciliation, and account-level review. Delivered by the 10th of every month — every month.
Monthly P&L & cash flow reporting
Clean monthly P&L and cash flow statement with every close. See your agency's true profitability — not just what hit your bank account. Commission timing mapped so you're never caught short.
QuickBooks setup & cleanup
Chart of accounts built for insurance agencies — commission income by carrier, producer tracking, trust account handling. Clean setup in 2–3 weeks. No platform switch required.
Simple to start. Powerful from month one.
1
Strategy call — 30 min
We review your current books, commission structure, and carrier mix. You leave with a clear picture of what your financials should look like. No obligation.
2
Clean setup — 2–3 weeks
We build your QuickBooks structure — commission income by carrier, producer class tracking, trust account categories. Done right from day one.
3
Monthly delivery — by the 10th
Commission by carrier, carrier reconciliation, producer splits, P&L, cash flow. Review in 15 minutes. Decide the same day. Every month.
Testimonials
“We had six carriers and no idea which ones were actually profitable after chargebacks. Irvine Bookkeeping built us a commission breakdown by carrier in the first month. We stopped writing with two low-margin carriers and grew net commission 28% in one year.”
Scott L.
Agency Principal, Orange County
“Our previous bookkeeper was mixing agency bill premiums into our revenue. We were overstating income by over $200,000 a year. Irvine Bookkeeping caught it in the first review and fixed it. Our CPA said it was the biggest cleanup win she had seen in years.”
Pablo P.
Independent Broker, Los Angeles