Financial Advisor & RIA Bookkeeping Services
Orange County & Los Angeles
You help your clients build wealth. But your own firm’s books often get pushed to the back burner. We specialize in bookkeeping for independent financial advisors and RIA firms in Orange County and Los Angeles — AUM fee revenue tracking, clean monthly P&L, SEC audit-ready books, delivered by the 10th of every month, flat rate, no surprises.
$1M+
Average client revenue
16+
Years of Experience
10th
Delivered every month
You advise your clients on financial discipline.
Your own firm’s books deserve the same discipline.
Financial advisors are experts at managing other people’s money. But their own firm’s bookkeeping is often the last thing that gets attention. Here’s what that costs you.
Your AUM fee revenue is not being tracked by billing cycle
Most RIA bookkeepers record advisory fees as one lump deposit. But your fee billing doesn’t happen all at once — it goes out on a quarterly or monthly cycle across your entire client base. Without tracking fee revenue by billing period, your monthly P&L is inaccurate and your cash flow picture is wrong.
Your E&O, compliance, and custodian expenses are miscategorized
RIA-specific expenses like E&O insurance, SEC registration fees, compliance consultant costs, and custodian fees need their own categories in QuickBooks. When a generic bookkeeper lumps these into generic expense buckets, you lose visibility into your true cost of running a compliant advisory practice.
Your books are not SEC audit-ready
The SEC and state regulators can request your books at any time. If your records are disorganized, miscategorized, or behind, an audit becomes a crisis instead of a routine review. Clean, current, properly categorized books are not optional for a registered investment advisor.
Contractor and referral partner 1099s are an afterthought
Many RIAs pay contractors — compliance consultants, paraplanning services, marketing firms, referral partners. Every one paid $600+ needs a 1099-NEC by January 31. We track every contractor payment all year so year-end is never a scramble.
Your own firm’s cash flow is unpredictable
Advisory fee billing is quarterly for most RIAs. But expenses run every month — payroll, compliance, technology, office costs. Without mapping your fee billing cycle to your expense schedule, you’re always surprised when cash gets tight between billing periods.
Everything your RIA firm’s books
actually need
Every engagement includes monthly bookkeeping, RIA-specific reporting, and ongoing advisory — on a flat monthly rate with no surprises.
AUM fee revenue tracking
Advisory fee income tracked by billing cycle in QuickBooks. Monthly and quarterly fee schedules mapped correctly. Your revenue report always reflects what was actually billed and received — not just what hit your bank.
Monthly P&L & cash flow reporting
Clean monthly P&L and cash flow statement delivered with every close. See your firm’s true profitability — revenue vs compliance costs vs payroll vs technology. Cash flow forecast maps your fee billing cycle so you’re never caught between billing periods.
RIA-specific expense
categorization
Books maintained to clean, current, properly categorized standards. If the SEC or state regulator requests your financials, you hand them over with confidence. No scrambling, no cleanup, no crisis.
Bank reconciliations &
month-end close
Full monthly close including bank reconciliation, credit card reconciliation, and account-level review. Delivered by the 10th of every month — every month, without exception.
Accounts payable &
vendor management
Every vendor invoice tracked, categorized, and paid on time. Compliance consultants, technology vendors, office expenses — nothing missed, nothing late, nothing miscoded.
QuickBooks setup & cleanup
We provide a confidentiality agreement and non-disclosure agreement, signed by our firm and all employees, ensuring the utmost privacy for your plastic surgery practice.
What an RIA bookkeeping specialist actually looks like
Simple to start. Powerful from month one.
1
Strategy call — 30 min
We review your current books, commission structure, and carrier mix. You leave with a clear picture of what your financials should look like. No obligation.
2
Clean setup — 2–3 weeks
We build your QuickBooks chart of accounts for RIA firms — AUM fee revenue, E&O and compliance expenses, vendor categories, 1099 contractor tracking. Done right from day one.
3
Monthly delivery — by the 10th
AUM fee revenue report, monthly P&L, cash flow statement, AP summary, bank reconciliation. Review in 15 minutes. Make decisions the same day.
Testimonials
“We were billing fees quarterly but recording everything as it hit the bank. Our monthly P&L was useless for actually running the business. Irvine Bookkeeping rebuilt our chart of accounts in two weeks and now I can see exactly what the firm earns and spends every month.”
RIA Principal,
Orange County
Name withheld by client request
“We had a state regulatory review and our books were a mess. Irvine Bookkeeping got us current in three weeks. The examiner had no issues. We have been on their monthly service ever since and I never think about the books anymore.”
Independent Financial Advisor, Los Angeles
Name withheld by client request
Common questions from financial advisors
Clean books. Audit-ready.
Every month.
30-minute strategy call with Tammy. We’ll review your current books and show you what a clean RIA financial system looks like. No obligation.
(949) 545-9980 · support@irvinebookkeeping.com · Irvine, CA